Senior Administration Officer – Department of Water and Sanitation – DWS

REQUIREMENTS:

An appropriate recognized National Diploma (NQF Level 6) in Public Administration /Public Management /Administrative Management/ Office Administration or Management.

Three (3) to (5) years’ experiencing general administration related activities.

Knowledge of Financial Administration and Records Management.

The disclosure of a valid unexpired driver’s license.

Knowledge of Public Service Act and Regulations, Financial Procedures and Treasury Regulations, other relevant Prescripts governing Public Service and Batho Pele principles.

Computer literacy, Communication skills (both verbal and written), Interpersonal relations, Organizational skills, Presentation skills, technical and interpersonal skills.

People management, report writing, drafting of submissions and memoranda, good problem solving and analytical skills.

DUTIES:

Responsible for the collection, organization, preservation, and retrieval of Hydrological Gauging weir’s records and surface water flow gauging weir calibration reports.

Ensure the maintenance of accurate and accessible archives, supporting efficient information management and regulatory compliance.

Co-ordinate the development of administrative documentation for projects including attendance registers, Codes of Conduct, Confidentiality Agreements and claim forms.

Maintain an electronic database of appointees for different projects, coordinate and maintain office and logistical activities such as subsistence and travel claims, filing and scanning of documents, requisition of stationery, printing, document binding, e-mail, deliveries and other requests.

Provide effective records management services to the Business Unit.

Maintain records of all Files, correspondences, and Registers.

Organizing, classifying, and maintaining physical and digital records in a systematic manner.

Ensuring the long-term preservation and conservation of documents and other archival materials. Maintaining and updating archive databases, ensuring accuracy and accessibility of information. Scanning documents and managing the filing system, both physical and electronic.

Maintenance of the hydrological gauging weir records filling room.

Supervise subordinates.