Director Records Management And Library Services – National Prosecutor Authority (NPA)

REQUIREMENTS:

An NQF level 7 qualification as recognized by SAQA in Information Science or Records Management or equivalent.

At least five (5) years at middle management relevant experience preferable in a law library environment and some records management experience of which at least five (5) years must be on a middle/senior managerial level.

Experience in managing Law library will be an added advantage.

Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.

Knowledge of the National Archives and Records Service of SA Act, No. 43 of 1996, Public Finance Management Act, No. 1 of 1999, Treasury Regulations, Public Service Act and

Regulations, National Prosecuting Authority Act, No. 32 of 1998, Promotion of Access to Information Act, No.2 of 2000, MISS document.

Knowledge and understanding of government strategic planning and performance management processes.

Able to work independently with little supervision.

Willingness to travel.

Advanced management skills.

Financial and budgeting skills.

Report writing skills.

Good communication and administrative skills.

Problem-solving skills.

Ability to work on an electronic library and records management system.

Advanced computer literacy in Ms Word, Excel, PowerPoint, OneDrive and SharePoint.

Valid driver’s licence.

DUTIES:

To manage and provide direction to the network of NPA libraries and document centres nationally.

Manage and update, when required, existing policies and procedure manuals.

Compile, manage and monitor the directorate annual performance plan.

Facilitate and manage access to online databases, i.e Jufta Evolve, LexisNexis, Sabinet, PMG, Westlaw and library management system.

Provide guidance in terms of the knowledge portal content.

Create an enabling environment for online legal database training.

Compile and manage the Directorate budget.

Compile, execute and manage all contracts and tenders for the Directorate.

Review and renew annual subscriptions in line with the PFMA requirements and supply chain processes.

Ensure that required as and when book order requests are submitted to SCM, orders received and books delivered, processed and distributed to requestors.

Ensure all Directorate invoice payments are done in line with the financial prescripts.

Implement annual collection verifications in line with the PFMA requirements.

Ensure correct processes are followed when writing off / disposing of redundant books.

Conduct quality control on the library system following the adding of new books, publications, and user profiles.

Delete item records following receipt approved disposal authorities.

Transfer item records between libraries on the library system to reflect staff movement within the NPA.

Maintain the asset register of library books and prepare monthly, quarterly and annual financial statement input.

As appointed NPA records manager, all duties as described in the National Archives and Records Services of SA Act, No.43 of 1996 must be adhered to.

Ensure the NPA file plan is implemented and manage NPA records in line with the granted disposal authority.

Ensure all offices are adhering to the National Archives and Records Services of SA Act, No. 43 of 1996 requirements.

Implement, roll out and manage the document management system.

Conduct regular regional library and document centre inspection visits.

Liaise with internal and external stakeholders.

Submit monthly report on all activities and an annual report input of achievements to the Chief Director:

Information and Systems Management.